This position schedules meeting, creates presentations to support the department, collates and mails out tax returns, and special projects as assigned. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. Organizes and maintains department files and other confidential data.
Job Description
KEY RESPONSIBILITIES:
- Manage and distribute incoming tax department mail and emails to the appropriate internal teams to ensure efficient communication and workflow
- Scan and upload licensing information to designated software systems, ensuring proper documentation and organization
- Assemble and prepare payments and tax compliance filings for timely mailing, ensuring deadlines are met
- Respond to verbal requests, phone calls, and written correspondence in a professional, courteous, and efficient manner, while interacting with all levels of employees
- Resolve or redirect inquiries and issues directed to the department, providing solutions when possible or escalating as needed
- Process invoices for payment and oversee the contract management process to ensure timely review and approval of external contracts
- Utilize independent judgment and initiative to address departmental issues, making decisions to maintain smooth operations
- Proofread and maintain accurate documentation, correspondence, and follow up on any open items to ensure responsiveness and compliance
- Organize and manage departmental activities, coordinate special projects, maintain electronic tax calendars for compliance filings, and update the department's store list in Access as required
POSITION QUALIFICATIONS:
- High School diploma required
- Associate’s degree in general business preferred
- 3-5 years with administrative role with executive support
- High proficiency with Microsoft Office Suite
- Excellent written and verbal skills, as well as organizational skills
PERKS AND BENEFITS:
- Comprehensive healthcare, dental, and vision insurance to keep you and your family covered
- Generous 401(k) matching after just one year to help secure your financial future
- Ample paid time off, plus seven holidays to recharge and unwind
- Exclusive discounts on premium merchandise just for you
- Dynamic Learning & Development programs to support your growth
- And more!
This position requires a candidate to be on-site for a hybrid in-office schedule out of the Akron, OH office.
